Getting Ahead in the Race: Cost-Effective Tips for a Winning Website

1.1 Trillion. This is the number of searches Google alone processes in a year. Of all these searches, millions are potential clients looking to find health professionals. In fact, 80% of Internet users have searched for health-related topics online, making it the 3rd most popular online activity behind email and researching a product or service before making a purchase.

Since so many people are searching for help online, it is essential that you take control of your web presence and get your information in front of them. Think of getting to the top of Google (and other major search engines) as winning a race. It’s a process that takes time. You have to train, condition your body, and prepare to go the distance. Once the race has begun, you are well on your way to the finish line and recording your personal best!

The first step is signing up and committing to run the race: that is, getting a website. Your website is your home base on the web, the place where you can show your strengths, and an easy way to market your practice to 3 billion internet-using potential clients. You can customize your site by adding photos, videos, and information about your services, all in a way that fits your personality.

The next step is training and conditioning. This is done with Search Engine Optimization, also known as SEO. SEO is the collective name for the techniques that convince search engines that your site is relevant to searchers. When search engines consider your site relevant to a particular issue, they will show your site more often to people looking up that topic. This, in turn, should increase the number of visitors to your site!

SEO for your website is just as important as a runner’s training regimen–without a good one, you’ll quickly fall behind the competition. Just like physical training, your SEO plan can be as intense or as light as you’d like. But no matter what, two things are absolutely necessary: keywords and content.

Identifying your industry-related keywords is very important. A keyword is a particular word or phrase that describes the contents of a website or webpage. For example, if you are a therapist specializing in deep tissue massage, you want people seeking that service to find you, so your keywords would include things like “deep tissue massage,” and “massage for chronic pain.”

To draw in website traffic, you need to know your audience and tailor your keywords to them. Keywords should include the concerns of your clients, your specialties, the age groups you work with, your location/s, and anything else you want people to know about you and your practice. The next step is to implement those keywords into unique, fresh content. Content includes any information on your website (information, links, etc.) and should easily identify what you do and say a little about who you are. The more original you are the more likely you are to be differentiated in the world of Google.

You will also want to make sure to update your content regularly. You want Google to visit your site often so that you stay on their radar and they continue to re-evaluate your ranking. The more often you update, the more Google comes to visit. Updating can be as easy as adding a link to an article or new finding in the field.

Now that you have a website and it is prepared to go up against the competition, the last big step is to use your water, snacks, and crowd energy to go the distance and cross the finish line. In terms of Internet marketing, this means taking your optimized site and utilizing social media to network and draw attention to it.

Social media gives you that big boost to carry you to the finish line. Social networking sites like Facebook, Twitter, and LinkedIn are some of the easiest ways to spread the word about your practice. And the best part? They’re all free, and they all help to provide you with better visibility online. Post new information (articles, fun facts, new developments) on social media, update your website, and keep people informed, and you’ll have the crowd on your side.

You’ll also want to make sure that you get listed in online directories. We make that easy for you: just fill out the information in the Directory Listings section of your website editor, and our Listings team will do the rest!

Just like running a race, optimizing your website takes time, research, and dedication. At PhysicalTherapistSites, we specialize in websites designed specifically for healthcare professionals. We provide the necessary resources for an effective online presence including basic search engine optimization, online scheduling, an eNewsletter feature, credit card processing, and more. Start building an online presence today at

Making the most of Social Media

Looking for a cost effective and simple way to grow your practice? Social media is continuing to grow in popularity – and it doesn’t seem like the trend is going to end anytime soon. You already know how important it is to ‘connect’ with your clients, but maybe you don’t quite know HOW you effectively do this through Facebook, Twitter, LinkedIn – or any of the other channels out there.

There are endless social media resources available to you! With just 30 minutes a day focusing your attention to your online social media users and using these simple tips, you can build your online reputation.

Here are a few of our favorite tips:

1. Focus on quality, never quantity:

– It’s okay to be a little ‘picky’ with who you connect with online. Quality people and information are what gains trust in patient/clients. No one wants to feel like ‘just another number’ nor “cluttered” with useless information.

2. Respond – (return the favor)?

– If someone takes the time to personally reach out to you, in a positive way OR negative, never ignore them! It feels good to be heard, so be sure to always respond to every message individually and in a timely matter to display the upmost care for your clients.

3. Encourage

– Get your online clients to “share” “follow” or “like” etc. by including links to each social media channel on your website. You could even provide a benefit for the person connecting. For instance, “Facebook friends get 10% off”.

– Initiate conversations, with individuals or within communities. Offer tips and other insightful, relevant information about your practice or news about the industry you are in.

4. Blog

– Show off your voice and your expert advice. A blog is a great way to improve your online reputation by articulating well-researched information to your clients gaining trust that you are in fact an expert in your field. (You’re reading ours, aren’t you?!)

Social Network-Specific Tips

1. Facebook – Page Insights

– This tool provides measurements about your page’s performance to help you better understand how people are engaging with your page/content. Note: you must first have more than 30 people “like” your page (and it must be a Business page) for this tool to become available. You’ll see the “See Insights” button appear on the top right.

2. Twitter – Stay up to date with lingo

– Stay current! Post about the things people care about. Twitter has a special lingo used when effectively “tweeting”. Check out Twitter’s glossary to be sure you’re connecting. OR – Get serious. Using the Twitter website can get frustrating after a while. Instead, it’s easier to use a program like TweetDeck or HootSuite to manage your tweets. Doing this will make your posting a lot more efficient!

3. LinkedIn- Pro Site costs money

– OFunnel is a new tool to help you keep up with your LinkedIn network. It alerts you when someone in your network connects with someone new. Easy to try and use.

– Use Sync.ME to synchronize contacts with your LinkedIn and Facebook contacts and ensures that you have the most up to date information about them!

Points about Professionalism

business cardsLet’s say you went to a conference to determine what company you want to buy your office supplies/ uniform/ important business-related-item from. You met a lot of people and got their contact information, and when you came home, you sorted out the various materials they provided to decide who you want to do business with. What you’ve been given includes…

1) A professionally printed, well designed business card providing all the information you need to recall who the person was, their business, title, and several ways to contact them and/or learn more about what they’re up to via easily accessed websites.

2) A generic business card with the person’s name, business, title, phone number, email address and perhaps office address.

3) A hand cut piece of paper which looks like someone photocopied their business card: It’s the same information provided in #2, but it looks sloppy and implies the person made these at the last minute.

4) A napkin with “Bill, 555-555-1234” written in sharpie marker.

All four of the examples above get the job “done,” they each provide the relevant contact information. But in addition to the direct message, they present both subtle and overt messages about the person who gave them out.

All else being equal, how would you respond to each of these businesses? How do you think most people would respond? Most importantly, which of these examples reflects the level of professionalism you’d like to convey?

Before people actually get a chance to connect with your business, they’ll make judgements based on physical media such as business cards or office signage. These days, another major way a business is judged is based on the design, layout, and general usefulness of the company’s website. You are more likely to be seen as an organized business when you have an organized website. If your website is informative, you will come across as informed.

Remember, marketing is as much an art as a science, as much a psychology as a numbers game. Think of all the small decisions you make every day; you don’t necessarily stop and ponder every choice you make, but act on a combination of conscious and subconscious thought. You want to be sincerely and authentically appealing to your client both consciously and in subconscious and subtle ways.

Here are a few ways to up your website’s professionalism:

Domain Based email address = Professional email address

For instance, as I have said before, your email address itself can come across as professional or not. For instance, if I were to send you an email, would you rather get it from my department-based address,, or, or, or

You can see how the order goes from a clear level of professionalism, to connecting to the business, to implying the business, to no real connection to the business at all. It’s even worse if your email is, if your business isn’t dog related.

Many people get dozens, even hundreds of emails each day, and are quick to delete any which seem like spam; having a professional email address helps you when such split- second deletion decisions are made.

Professional Photos > Snapshots and Webcam Pix

Another example I have also previously written about is your photo. In general, it’s a good idea to have a headshot of every key person in the business, and perhaps a staff group photo if appropriate.

As Photography itself is an art form, so too is picking a good headshot to represent you online.

You do not necessarily need to pay a professional photographer as long as you have a well-lit, well-framed, in focus and flattering photo taken with a decent camera. This means you should avoid candid webcam pictures, holding your camera at arm’s length self portraits, and cropping yourself from a photo where you’re clearly hugging someone else.

The underlying point is to use a picture that fits the situation; don’t just take a hasty picture and use the first one you take, unless it happens to look great. Of course, every rule has its exceptions; I’ve seen a therapist make a point to be “a regular guy you can talk to” who made appropriate use of a casual webcam picture, great candid shots of a veterinarian playing with dogs, etc. But if you have a casual photo, do so only because it’s logically appropriate, not out of haste.

Reviewing Your Site

Perhaps the most important question I can ask you is: have you looked at your website since you set it up? We recommend reviewing your current site as it appears online, to make sure it is effectively highlighting your practice. It often helps to have a friend, colleague or family member check it over with “a fresh pair of eyes”. This is worth doing every few months, just to check for dated content or lack of important updates about your business. If you’ve moved or changed hours and don’t update your website, problems may arise.

Some specific things to watch for are spelling and grammatical errors. While this is always important, it’s especially important to make sure you get your own business name and contact information correct, and to ensure you don’t have any errors in the main titles of your website.

In general, it’s worth asking if your site looks like a truly professional website, or just like a professional website template which someone hastily filled out and forgot about?

* Have you customized the information so that it describes you specifically, or does it just show the default descriptions of what someone in your field might do?

* Do you have your name (and/or business name), address, phone number, and professional email address in the sidebar? If not, why not?

* Is your website inviting? Does it encourage potential clients to contact you?

* If a potential client saw your website, would they know what to do next? Would clients know how to easily contact you? Would clients know what is expected of them, and what they might expect between the initial contact and an actual appointment?

* Is there anything date-specific that needs to be updated?

Our templates are designed to be elegant, attractive, and professional, and you can edit and alter them to your own preferences. But, if your edits include missed capitalization, typos, wrong addresses or such, we do not and cannot possibly fix these problems unless you’re directly working with us. Remember, we have a whole staff here to help you, so if there’s ever anything with which you’d like some advice or help, please let us know.

Speaking of business cards…

Of course, to return to my original discussion of business cards… you may, or may not know, that we have a professional printshop that can create business cards, brochures, letterhead, and more that perfectly match the images, color choices, design and formatting of all your marketing materials.This can help you achieve a truly cohesive and coherent brand for your practice. You can visit the store at: For general information about services and customization, they can be reached directly at

By Rich M, Directory Listings Specialist
Email any questions to

Do you want a Chauffeur, Tour Guide, or Road Map?

Road TripSome time ago, I attended a seminar by, an organization dedicated to online Local searches. Most of the other attendees were interested in marketing efforts for their own businesses. I was in a unique position because my job is to be a marketing expert for your business.

The seminar’s central metaphor was that marketing is a journey, so, when looking to get somewhere, physically or metaphorically, do you want a Chauffeur or a Road Map?

There’s a big difference between hiring someone to do all the work to get you from A to B and getting instructions so you can learn the process and figure it out by yourself. Both strategies are valid ways to get where you need to go. Unfortunately, you might get lost with a roadmap, or at least disappointed with the trip, if you actually wanted a chauffeur. On the other hand, you may be frustrated by the lack of control when someone else does all the driving for you.

To apply this metaphor to websites; the chauffeur would be an expensive service which would customize a website for you. Even with a chauffeur, you still need to be the one who tells the driver where to go. You’d (hopefully) get whatever you’d want but could pay thousands of dollars just to get the site designed, and more to keep things running. A Chauffeur is generally seen as a luxury. Even if you have the money, the expense might not be the best use of your advertising budget.

The Road Map would be a book or course on how to design and maintain a website. You take your destiny in your own hands. This can be exciting, and you can learn a lot from the process itself, but it takes time and skill, and could result in failure. If you’re already busy with the many other demands of your business, not to mention other aspects of life, maybe learning a new set of tools isn’t that appealing, especially when websites combine aesthetic, marketing, grammatical, programming, and myriad other concerns.

We’re a middle path between these two extremes. I’d say we’re like your tour guides to an online presence. We’ve been there before, we know where to go- and where not to go, we can point out what you should look for, show you some shortcuts, and help you out if you get lost. If we see you’re headed down the wrong path, we try and steer you in the right direction. We’re here to lend a hand if and when you need it.

Of course, since we’re tour guides and not chauffeurs, to get the most out of the experience, some participation is required on your part. We’ve done most of the work; I’ve even had people say we’ve done “99%” of the work. But your website works best if you take a bit of time to look at it, proofread it, and customize it a bit to yourself & your practice.

Of course, being a tour guide means working with the people on the tour. We don’t want to just shuffle you around and recite the same monotone lecture for everyone, we’d much rather learn what you want and how we can help you get it.

If you think you lean towards wanting a chauffeur, let us know and we’ll help you understand what we can (or cannot) do for you, and help explain all of the tools we put at your disposal.

For those of you looking for a road map, let us know and we’ll help you start out your journey in the right direction with some metaphoric trail mix and what other resources are out there to help get you to where you’d like to go.

If you’re not sure where you stand in this metaphor, please let us know your thoughts, questions, and interests. Our websites are customizable to suit you, let us know how we can help!

by Rich M, Directory Listings Specialist – PhysicalTherapistSites Support
Email any questions to